Why I Don’t Offer “Day-of Coordination”
In the early days of Cosmic Weddings, I offered “day-of coordination” because it seemed like a helpful, budget-friendly option for couples who just needed someone to “run the day.”
But after being a part of countless weddings, I realized something important: “day-of” coordination doesn’t actually exist.
A wedding day doesn’t begin the morning of the event. It begins months before, in the dozens of logistics, vendor communication, and last-minute details that happen to successfully make the wedding day happen.
Why “Day-Of” Doesn’t Work For Me ✨
Many couples imagine a “day-of coordinator” can step in a few weeks before the wedding, review the timeline, and keep everything on track. But in reality, vendors need finalized timelines and contacts weeks in advance, rental layouts, deliveries, and family logistics require prior coordination, and a planner needs to understand your priorities, family dynamics, and the flow of the entire day.
Without that deeper involvement, couples often find themselves stressed in the final month, trying to finalize details with their vendors and doing all of the heavy lifting - exactly when you should be relaxing and enjoying the final weeks before the big day!
Why Month-Of Works So Well ✨
Month-of management is that perfect middle ground. You’ve done most of the planning and have had full creative control, and I step in to bring everything together. By beginning 90 days out, there’s enough time for me to truly understand your plans and make sure everything fits together (and we have more time working together)!
Vendors Get Clear Communication
When I step in early enough to connect with your vendor team, I can confirm arrival times, setup needs, venue requirements, and logistics long before the week of the wedding. Your vendors get clear instruction, updated timelines, and a single point of contact (which means fewer questions and emails for you)!
Most vendors will tell you: they love working with planners who have time to prepare. It helps them do their best, too.
2. We Have Time to Refine Your Plans
Those last few weeks are where so many details come together; final headcount, seating chart, rental counts, ceremony flow, cueing, etc. It allows me to guide you through what works best for your timeline; from a realistic setup window and vendor arrivals to how long we should carve out for family photo’s following the ceremony. I’m able to catch the little things that often slip through the cracks: missing tables for gifts or dessert, vendor meal counts, cue timing, and transition logistics.
3. You Actually Get to Enjoy Your Engagement
When you hand off your plans 90 days before your wedding, you’re giving yourself permission to stop managing and allow yourself to enjoy your last few months as an engaged couple!
4. Your Planner Has the Context to Manage Smoothly
By the time wedding week arrives, I’ve talked with your vendors, reviewed your floor plan and timeline, walked through your venue, and know exactly how you want everything to feel and look.
That level of preparation means that when something unexpected happens (and it always does), I already know your priorities and how to pivot on the wedding day without involving you - allowing you to truly be present.
5. The Whole Team Feels Supported
Your planner, vendors, wedding party, family - everyone benefits when there’s a clear plan and strong communication leading into the day. Month-of allows that collaboration to happen earlier in the planning process, so each person knows their role, feels taken care of, and can focus on what they do best.
So All To Say:
Month-of planning gives structure to the final weeks, so every detail is handled intentionally, not rushed at the last minute. It gives every person involved (including you), the time, clarity, and confidence to show up on wedding day fully present and at ease.
And honestly? It works best for me, too. It gives me time to actually get to know the couples and build relationships with them - because yes, it is a working relationship, but I also LOVE getting to know each couple. You’ve chosen me to be a part of such an important part of your life, and it’s truly an honor to celebrate and witness your love. Plus, as a self-proclaimed Type A gal, having that extra time means I can fine-tune every last detail until we’re absolutely golden. ✨